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Commercial leases and COVID-19 FAQs

How do I request a commercial tenancy rent reduction? Link directly to How do I request a commercial tenancy rent reduction?

For advice on the steps you can take to request a commercial tenancy rent reduction, visit Service NSW.

 

As a landlord how do I negotiate a commercial tenancy with my tenant? Link directly to As a landlord how do I negotiate a commercial tenancy with my tenant?

For advice on negotiating an agreement with your tenant, visit Service NSW.

 

Can I terminate my contract/lease because of COVID-19?   Link directly to Can I terminate my contract/lease because of COVID-19?  

If you are a business owner experiencing a downturn in trade as a result of COVID-19, then making rental payments may be a problem.  

Find out if you’re an eligible tenant under the new regulations

But you may be an eligible tenant under the Retail and Other Commercial Leases (COVID-19) Regulation 2020 [NSW]. If so, your landlord cannot decide on their own to terminate your lease if you’re unable to pay your rent as a result of COVID-19 until 31 December 2020, unless agreed otherwise by both you and your landlord (effective since 24 April 2020).

Moreover, as an eligible tenant, you can ask your landlord to renegotiate rent. This could include deferring, reducing or waiving rent for a period of time. The negotiation could also cover other terms, for example, early termination of the lease. Both parties have to agree to any re-negotiated terms. If a tenant seeks to surrender their lease earlier than the lease provides, that could form part of the negotiations. These negotiations should be had in good faith and consider the economic impacts of COVID-19, as well as the 14 leasing principles in the National Code of Conduct.

Every situation is different, so it’s up to you and your landlord to renegotiate appropriate arrangements. Remember, landlords and eligible tenants may choose to opt out of any, or all, of the leasing principles if they both agree to it. 

We recommend you get in contact with your landlord as soon as possible to talk through your situation.

If you need help communicating with your landlord or tenant, please contact Service NSW for Business.

 

What does rent deferral mean? Do I have to pay all the rent back and when? Link directly to What does rent deferral mean? Do I have to pay all the rent back and when?

A rent deferral (or deferring rent) means that the rent still needs be paid, but only at a later date agreed by the parties. 

Under the Retail and Other Commercial Leases (COVID-19) Regulation 2020, eligible tenants and landlords must work together to renegotiate rent and the other terms of the lease, if either party to the commercial lease requests this.

Note that in the National Code of Conduct (leasing principle 5), any deferred rent must be paid back over the balance of the lease term or for a period of no less than 24 months (whichever is greater). 

Everyone’s situation is different and so eligible tenants and landlords are free to agree upon alternative arrangements which work for them, but the Code of Conduct leasing principles should be the starting point.

When the rent does not need to be paid back, that is called a rent waiver (or waiving rent). The National Code of Conduct refers to the parties negotiating for rent waivers as well rent deferrals.

For help with rent deferral or rent waiver, and making a deal that works for both parties, commercial tenants and landlords can contact Service NSW for Business.

 

What happens if I still can’t pay my rent after 31 December? Link directly to What happens if I still can’t pay my rent after 31 December?

When making a deal with your landlord, it’s important that you think about the medium to long-term, as well as the immediate future. A renegotiated rent arrangement may be legally binding on the parties. 

A short-term rent arrangement may be a sensible option for both the landlord and tenant when there is some uncertainty, but you’ll need to revisit this down the track. Also bear in mind that you and the landlord will need to consider the profitability over the remaining fixed term of the lease. It can be difficult to negotiate a lease arrangement when there’s uncertainty about the business’ future viability. 

The Retail and Other Commercial Leases (COVID-19) Regulation 2020 [NSW] commenced on 24 April 2020 and applies until 31 December 2020. At this stage, these measures will not apply after 31 December 2020. However, the NSW Government will continue to review the situation to ensure the support remains appropriate in the changing environment.

For help with interim deals, as well as longer term arrangements, commercial tenants and landlords can contact the Service NSW for Business.

 

Threats to kick out a tenant. What should I be aware of? Link directly to Threats to kick out a tenant. What should I be aware of?

Whether you are a tenant having been notified of an intended lock-out, or a landlord or managing agent considering a future lock-out, you should consider legal advice. You should also contact Service NSW for Business to discuss what other options are available. 

If you’re a tenant who has already been locked out and you are wanting to get back into the property urgently (including to collect belongings), we would also encourage you to immediately contact Service NSW for Business and consider legal advice. If you merely wish to collect your belongings, you could first try to arrange with the landlord or agent a mutually agreeable time to do this.

 

What is available to tenants of NSW Government owned properties?   Link directly to What is available to tenants of NSW Government owned properties?  

As landlords, NSW Government agencies must negotiate rent relief agreements with tenants eligible under the Retail and Other Commercial Leases (COVID-19) Regulation 2020.

The NSW Government will also continue to honour the six-month rent deferral period for eligible small business and not-for-profit tenants. Read the announcement.

Tenants should speak with their NSW Government Agency landlord to renegotiate lease terms in line with the NSW Regulation. 

 

Even if the new regulations do not apply to my circumstances, can I negotiate with the other party to my agreement? Link directly to Even if the new regulations do not apply to my circumstances, can I negotiate with the other party to my agreement?

Yes, regardless of whether the regulations apply, you could negotiate with the other party, and apply for mediation if negotiations stall.

 

Why has the NSW Government taken action regarding commercial leases? Link directly to Why has the NSW Government taken action regarding commercial leases?

The NSW Government has implemented the Code of Conduct announced by the Prime Minister on 7 April 2020 to support commercial tenants in financial distress due to the impacts of COVID-19.

We want to share the economic impact of COVID-19 across landlords and tenants, to make things fairer.

We are seeking to maximise the number of businesses that can resume normal operation when this is all over.

We want to keep businesses in business so they can rebound and support jobs and the economy in the future.

 

How has the NSW Government implemented the National Code of Conduct? Link directly to How has the NSW Government implemented the National Code of Conduct?

On 24 April 2020, the NSW Government enacted the Retail and Other Commercial Leases (COVID-19) Regulation 2020 to implement the Code of Conduct. The Regulation initially applied for the period of 24 April 2020 – 25 October 2020. On 23 September 2020, the NSW Government announced it would extend the Regulation until 31 December 2020. See below for further information on the announced extension.

Key features of the Regulation are outlined below, and elsewhere on these FAQs. 
 

Rent reduction  

Eligible commercial tenants can ask their landlord to renegotiate rent and other terms of the lease. Negotiations between tenants and landlords must be had in good faith and have regard to:

  • The economic impact of the COVID-19 pandemic. 
     
  • The leasing principles in the Code of Conduct. These include principles 3, 4 and 5 that refer to rent reduction and apply on a case by case basis. Read the Leasing Principles.
     

Principle 3: Landlords must offer reductions in rent (in the form of deferrals and waivers) proportionate to the tenant’s decline in turnover 

Principle 4: Rent waivers (as opposed to deferrals) must constitute at least 50 per cent of the rent reduction 

Principle 5: Any deferred rent must be paid back over the balance of the lease term or for a period of no less than 24 months, whichever is greater. 

The 14 leasing principles of the Code should be applied on a case-by-case basis. Landlords and tenants can opt out of any, or all, of the principles and reach their own agreement provided both parties agree.
 

Other relief 

Landlords of eligible commercial tenants cannot due to COVID-19 (unless agreed otherwise by both landlord and tenant):

  • Evict a tenant for non‐payment of rent or outgoings  
  • Evict a tenant because the business is not open during the hours specified in the lease  
  • Recover a security bond or guarantee for non-payment of rent or outgoing 
  • Increase a tenant’s rent 
  • Charge interest or fees on any unpaid rent. 

In addition, if an eligible tenant is required to contribute towards land tax or any other statutory charge or insurance payable by the landlord and this outgoing is reduced, the tenant is exempt from paying the reduced amount. 

 

Which commercial tenants are eligible for support? What leases are covered? Link directly to Which commercial tenants are eligible for support? What leases are covered?

These measures apply to commercial (retail, office and industrial) tenants that: 

  • Had an annual turnover less than $50 million in 2018-19 
  • Have experienced at least a 30 per cent decline in turnover, compared with a corresponding month or quarter in 2019. 

Not for profit organisations only need to demonstrate a 15 per cent decline in turnover, compared with a corresponding month or quarter in 2019. 

The qualifying entity and decline in turnover tests are the same as the tests for JobKeeper. Certain businesses are excluded from the provisions under the qualifying entity test for JobKeeper, including foreign governments and companies for which a liquidator has been appointed.

The $50 million annual turnover threshold applies to franchises at the franchisee level, and to retail corporate groups at the group level (rather than at the individual retail outlet level).

In addition, the tenant’s lease must:

  • not be a lease under the Agricultural Tenancies Act 1990 (NSW); and
  • have been entered into before 24 April 2020 (unless it was an option - see the definition of “commercial lease” under clause 3 and Schedule 5, clause 1 of the regulations).

 

When do these measures apply from and how long will they last? Link directly to When do these measures apply from and how long will they last?

The NSW Regulation applies from 24 April 2020 until 31 December 2020.

These measures will be reviewed regularly as the COVID-19 pandemic has created a rapidly changing environment, and the NSW Government must ensure the rules continue to be appropriate.

 

 

What are the Leasing Principles in the Code of Conduct? Link directly to What are the Leasing Principles in the Code of Conduct?

In renegotiating rent under the NSW Regulation, landlords and eligible tenants must have regard to the leasing principles in the Code of Conduct, as well as the economic impacts of the COVID-19 pandemic. The leasing principles are set out below.

Landlords and tenants can, however, jointly agree on alternate arrangements to suit their individual circumstances.
 

Code of Conduct Leasing Principles

In negotiating and enacting appropriate temporary arrangements under this Code, the following leasing principles should be applied as soon as practicable on a case-by-case basis:

  1. Landlords must not terminate leases due to non-payment of rent during the COVID-19 pandemic period (or reasonable subsequent recovery period).
     
  2. Tenants must remain committed to the terms of their lease, subject to any amendments to their rental agreement negotiated under this Code. Material failure to abide by substantive terms of their lease will forfeit any protections provided to the tenant under this Code.
     
  3. Landlords must offer tenants proportionate reductions in rent payable in the form of waivers and deferrals of up to 100 per cent of the amount ordinarily payable, on a case-by-case basis, based on the reduction in the tenant’s trade during the COVID-19 pandemic period and a subsequent reasonable recovery period.
     
  4. Rental waivers must constitute no less than 50 per cent of the total reduction in rent payable under principle #3 above over the COVID-19 pandemic period and should constitute a greater proportion of the total reduction in rent payable in cases where failure to do so would compromise the tenant’s capacity to fulfill their ongoing obligations under the lease agreement. Regard must also be had to the Landlord’s financial ability to provide such additional waivers. Tenants may waive the requirement for a 50 per cent minimum waiver by agreement.
     
  5. Payment of rental deferrals by the tenant must be amortised over the balance of the lease term and for a period of no less than 24 months, whichever is the greater, unless otherwise agreed by the parties.
     
  6. Any reduction in statutory charges (e.g. land tax, council rates) or insurance will be passed on to the tenant in the appropriate proportion applicable under the terms of the lease.
     
  7. A landlord should seek to share any benefit it receives due to deferral of loan payments, provided by a financial institution as part of the Australian Bankers Association’s COVID-19 response, or any other case-by-case deferral of loan repayments offered to other Landlords, with the tenant in a proportionate manner.
     
  8. Landlords should where appropriate seek to waive recovery of any other expense (or outgoing payable) by a tenant, under lease terms, during the period the tenant is not able to trade. Landlords reserve the right to reduce services as required in such circumstances.
     
  9. If negotiated arrangements under this Code necessitate repayment, this should occur over an extended period in order to avoid placing an undue financial burden on the tenant. No repayment should commence until the earlier of the COVID-19 pandemic ending (as defined by the Australian Government) or the existing lease expiring, and taking into account a reasonable subsequent recovery period.
     
  10. No fees, interest or other charges should be applied with respect to rent waived in principles #3 and #4 above and no fees, charges nor punitive interest may be charged on deferrals in principles #3, #4 and #5 above.
     
  11. Landlords must not draw on a tenant’s security for the non-payment of rent (be this a cash bond, bank guarantee or personal guarantee) during the period of the COVID-19 pandemic and/or a reasonable subsequent recovery period.
     
  12. The tenant should be provided with an opportunity to extend its lease for an equivalent period of the rent waiver and/or deferral period outlined in item #2 above. This is intended to provide the tenant additional time to trade, on existing lease terms, during the recovery period after the COVID-19 pandemic concludes.
     
  13. Landlords agree to a freeze on rent increases (except for retail leases based on turnover rent) for the duration of the COVID-19 pandemic and a reasonable subsequent recovery period, notwithstanding any arrangements between the landlord and the tenant.
     
  14. Landlords may not apply any prohibition or levy any penalties if tenants reduce opening hours or cease to trade due to the COVID-19 pandemic.

 

What rent reduction must landlords provide? Link directly to What rent reduction must landlords provide?

Under the NSW Regulation, landlords must, if requested, renegotiate rent with eligible tenants in good faith and having regard to the leasing principles in Code of Conduct and the economic impacts of the COVID-19 pandemic.

Under the leasing principles, landlords must reduce rent in proportion to the tenant’s decline in turnover. This means if a tenant has experienced a 40 per cent decline in turnover due to COVID-19, then the landlord must provide a 40 per cent reduction in rent. As a default position, at least 50 per cent of any rent reduction must be in the form of a rent waiver with the remainder a rent deferral. Any deferred rent must be paid back over the balance of the lease term or for a period of no less than 24 months, whichever is greater.

Everyone’s situation is different and so tenants and landlords will be free to agree upon alternative arrangements that work for them, but the Code of Conduct leasing principles should be the starting point.

 

Why is the NSW Government being prescriptive about rent reduction? Link directly to Why is the NSW Government being prescriptive about rent reduction?

This is the framework agreed to by National Cabinet and announced by the Prime Minister on 7 April.

Individual landlords and tenants would normally negotiate their own lease arrangements. However, due to the unprecedented nature of the COVID-19 pandemic, government has acted to provide a minimum level of protection for tenants.

Parties are free to adopt alternative arrangements that work for them, provided both landlord and tenant agree to these arrangements.

 

Is this unfair for landlords, particularly mum and dad investors who may have a mortgage to pay and no rent coming in, or who may face financial hardship? Link directly to Is this unfair for landlords, particularly mum and dad investors who may have a mortgage to pay and no rent coming in, or who may face financial hardship?

We understand the package could place additional pressure on landlords, however, we are trying to share the load more evenly during these challenging times. We encourage landlords with loans to contact their banks for additional relief arrangements. Where a landlord is facing financial hardship, banks are usually obliged to assist. If a bank does not assist, the landlord could consider lodging a complaint with the Australian Financial Complaints Authority.  

 

How do I demonstrate to my landlord that I am eligible? What evidence must be provided? Link directly to How do I demonstrate to my landlord that I am eligible? What evidence must be provided?

You'll need to be able to show that your annual turnover in 2018/2019 was under $50 million by providing documentation such as a:

  • tax return, or
  • Business Activity Statement (BAS).

You’ll also need to show a decline in turnover of at least 30%. You can use the Business Enrolment for JobKeeper Wage Subsidy ATO receipt. If you're not receiving JobKeeper payments, you'll need to demonstrate that you've had at least a 30% decline in turnover, with comparative bank statements or BAS documentation from a month or quarter in 2018/2019 and 2019/2020.

You'll also need the details of what you'll be requesting. This could include:

  • the percentage of the rental reduction
  • the amount of this percentage in dollars per month
  • an outline of how much of the reduction you wish to be waived (removed), and how much you wish to be deferred (paid later).

You should provide your landlord with sufficient documentation to demonstrate actual decline in turnover, to calculate rent reduction. Landlords should act reasonably and not place onerous requests on tenants for documentation.

Landlords should act reasonably and not place onerous requests on tenants for documentation.  

Landlords must treat information provided by tenants as confidential, and use the information only for the purpose of complying with the NSW Regulation.

 

Should JobKeeper payments be treated as turnover when determining rent relief? Link directly to Should JobKeeper payments be treated as turnover when determining rent relief?

JobKeeper payments should not be included as turnover, however other government subsidies can be included. For example the NSW Small Business COVID-19 Support Grant.

 

If I am a tenant eligible for JobKeeper, am I covered by these measures? Link directly to If I am a tenant eligible for JobKeeper, am I covered by these measures?

Yes, provided the business had an annual turnover of less than $50 million in 2018-19, and provided your lease is covered by the regulation. 

 

All my staff are casuals of less than 12-months standing, so I don’t get JobKeeper. Is my business still covered by these measures? Link directly to All my staff are casuals of less than 12-months standing, so I don’t get JobKeeper. Is my business still covered by these measures?

The regulation states a business must meet the qualifying entity and decline in turnover tests for JobKeeper.

In summary, if the business had an annual turnover of less than $50 million in 201819 and has experienced at least a 30 per cent decline in turnover, then it is covered by the provisions, regardless of whether it is actually eligible for or receiving JobKeeper (e.g. some businesses may choose not to receive it, even if they qualify for it). If the business is a not-for-profit, only a 15 per cent decline is required.

Certain businesses are excluded from the provisions under the qualifying entity test for JobKeeper, including foreign governments and their agencies, local governments and wholly-owned corporations of these bodies, and companies for which a liquidator has been appointed.

 

What tax relief is available? Link directly to What tax relief is available?

Commercial landlords that provide rent relief to eligible tenants will be entitled to land tax relief of equivalent value, up to a maximum of 25 per cent of their land tax liability for 2020 on the relevant property.

Landlords will receive a waiver on land tax if they are yet to pay, or a rebate of previously paid land tax.

Landlords that receive this tax concession will also be able to defer their remaining land tax payments for three months.

 

What does it mean to enter into “mediation” to renegotiate rent? Link directly to What does it mean to enter into “mediation” to renegotiate rent?

Commercial landlords and eligible tenants should work together to renegotiate rent and other lease terms.

It is in the interests of all parties to negotiate a mutually beneficial outcome.

Where parties are unable to do this, they must attend mediation through the Small Business Commission, before any further action is taken, except for urgent matters involving a threatened or actual eviction, where interim arrangements can be sought through NSW Civil and Administrative Tribunal or the courts.

The mediator cannot impose any outcome but, if a mediation is successful, parties can enter a binding deed.

The Small Business Commission’s mediation service supports parties to resolve disputes in a cost-effective and non-adversarial way.  

 

What are the penalties for a landlord who breaks any of these new rules? Link directly to What are the penalties for a landlord who breaks any of these new rules?

If commercial landlords breach their obligations under the NSW Regulation, the tenant must seek mediation in the first instance through the NSW Small Business Commission.

Where the landlord and tenant are unable to reach an agreement through this process, the parties will be able to pursue action through the NSW Civil and Administrative Tribunal or the civil courts.

 

Who does a tenant complain to if the landlord wants to evict and not provide rent relief?   Link directly to Who does a tenant complain to if the landlord wants to evict and not provide rent relief?  

In the first instance, the tenant should contact Service NSW for advice on next steps.  

The Small Business Commission’s mediation service can support landlords and tenants to resolve disputes in a cost-effective and non-adversarial way.  

It is compulsory for parties to a commercial lease to undertake mediation before pursuing a claim in the NSW Civil and Administrative Tribunal (NCAT) or the civil courts. 

For an urgent matter involving a threatened or actual eviction, interim arrangements can be sought through NCAT or the courts. 

There is no other complaints handling authority as such.

 

Are there any circumstances in which a landlord can evict a tenant from a commercial premise? Link directly to Are there any circumstances in which a landlord can evict a tenant from a commercial premise?

A landlord can still evict a tenant for reasons not related to COVID-19, for example if the tenant has damaged the premises or failed to vacate the premises after the expiry of a fixed term lease.

 

Do the measures cover holdover leases or new leases? Link directly to Do the measures cover holdover leases or new leases?

The measures cover holdover leases, but do not cover a new lease entered into from 24 April 2020 (unless it was an option - see the definition of “commercial lease” under clause 3 and Schedule 5, clause 1 of the regulations).

 

Has the Regulation been extended? Link directly to Has the Regulation been extended?

Yes, the NSW Government has announced an extension of the Regulation until 31 December 2020.

In line with the Commonwealth Government’s modified JobKeeper program, the protections in the extended Regulation will apply only to tenants who continue to be impacted by the COVID-19 pandemic.

 

 

Why has the Regulation been extended? Link directly to Why has the Regulation been extended?

The Regulation has provided a means for tenants and landlords to work together in good faith to share the economic impacts of COVID-19.

The extension is about ensuring businesses have certainty to trade over the coming months, particularly through the typically busy festive season. This will give businesses an opportunity to build cash reserves needed to support them and help them trade through 2021.

 

 

What will happen to the Regulation after 31 December? Link directly to What will happen to the Regulation after 31 December?

The Regulation is a temporary measure that applies until 31 December 2020. The NSW Government is currently considering the need for support for commercial tenants and landlords beyond 31 December 2020 in the context of the economic recovery and broader industry support measures.

 

Is there any differences between the existing Regulation and the extension? Link directly to Is there any differences between the existing Regulation and the extension?

The rent relief requirements and the other provisions in the Regulation will remain the same.

Tenants wishing to negotiate additional rent relief under the extended Regulation will need to re-establish their eligibility as an ‘impacted lessee’ (as defined in the Regulation). Tenants will need to provide evidence to the landlord that they are either:

  • still receiving JobKeeper payments from 28 September 2020; or
  • have experienced at least a 30 per cent decline in turnover for the September quarter (July, August, September) relative to a comparable period in 2019 (based on actual GST turnover rather than projected GST turnover). Not for profit organisations only need to demonstrate a 15 per cent decline in turnover, compared with a corresponding month or quarter in 2019.

Landlords will also be required to respond to a tenant’s request for further rent relief in a reasonable time frame.

 

Isn’t the extension unfair on landlords? Link directly to Isn’t the extension unfair on landlords?

Eligible landlords that reduce the rent of tenants between October and December 2020 can apply of a land tax concession of up to 25 per cent on relevant properties. This concession is in addition to the concession provided to landlords that reduced rent before 30 September 2020.

Once approved, the concession will be applied to any unpaid 2020 land tax notices, and refunds will be issued for payments already made this year.

 

Where can I get more information? Link directly to Where can I get more information?

For more information about these measures, contact Service NSW.